Reporting institutions must draw up and keep up to date manuals of procedures relating to their various activities. These documents must, in particular, describe the procedures for recording, processing and returning information, the accounting schemes and the procedures for initiating operations.
Reporting institutions must also draw up, under the same conditions, a procedure manual which specifies the means intended to ensure the proper functioning of internal control, in particular:
- Different levels of responsibility.
- The responsibilities and resources allocated to the operation of the internal control system.
- The rules, which ensure the independence of these systems under the conditions, set out in article 22 of the 2016 COBAC regulation relative to internal control.
- The procedures relating to the security of information and communication systems and business continuity plans.
- A description of the systems for measuring, limiting, monitoring and controlling risks.
- The organization of the compliance control system.